REGISTRATION
How do I enroll in Gaia Camp
01
Call our offices at
+34 677 855 064 or +34 677 855 633
02
Download and complete the forms and send them by email to info@gaiacamp.com
03
Pay the reservation fee
04
Once the previous steps have been completed, your child’s place will be reserved and we will contact you. In the case of new students, an in-person interview is required to complete the enrollment process.
Information Request
FAQ´s
Everything you need to know
Form Downloads
Please download and properly complete all of the following documents and send them by email to info@gaiacamp.com
General information for parents
Phone Calls
Before the camp begins, you will be informed of your child’s room number, as well as the specific calling times assigned to you. I have discussed the subject of phone calls with many of you at the office, as I am aware that it can cause concern and that some of you would like to speak with the campers more frequently. Please remember that all decisions regarding phone communication are made with the children’s well-being in mind, as “phone time” can often be challenging for them. You will receive regular updates on your children and will be able to see daily photos in the Photo Library, for which you will receive access instructions once your child’s enrollment is complete.
Experience over the years has shown that two calls per fortnight for younger campers and one call per fortnight for Teens provides an ideal balance and is easy for them to manage.
As a reminder: each room is allocated three quarters of an hour per week (for eight children), and the camp operates three telephone lines. In general, when it is your assigned time to call, you should be able to speak with your children without difficulty. Please note that during the first ten minutes it is common for the line to be busy but keep trying — you will eventually get through. If, for any reason, you are unable to speak with your child during the allotted time, I will personally call you once that time slot has ended.
I kindly ask you to help us ensure the proper functioning of the system by respecting your assigned schedule and being as punctual as possible. Calling before or after your designated time, or extending calls beyond the allotted duration, makes the organization of the phone system significantly more difficult. I sincerely appreciate your cooperation in this matter, which I know is not always easy.
GAIA CAMP PHONE NUMBERS:
927 56 53 26 / 927 56 53 12 / 927 56 55 27
Important Information for Parents
My mobile phone number is +34 610 28 20 52. As mentioned during your interview, you may send me messages to inquire about your children. Please do so via email or WhatsApp, so I can respond — often late at night, as many of you already know.
Kindly refrain from leaving voicemail messages, as I generally do not listen to them and only respond through WhatsApp. For urgent matters, you may contact the camp phone numbers listed above, but please reserve such calls for true emergencies. Otherwise, we must all respect the established calling schedules for the well-being of the children.
I also ask that you send each message through only one communication channel. Sending the same request through multiple channels makes the process significantly more difficult. Rest assured that I receive your messages and do my best to reply as promptly as possible.
My email address is: mariagt@gaiacamp.com
Below you will find the postal address should you wish to write letters to your children. They truly enjoy receiving them. Many of you ask how frequently you should write; in my opinion, two letters or postcards per week is ideal if you have the time. You may also send packages. However, I kindly ask for your cooperation regarding the content and size of the packages.
Two Important Notes:
- Letters take 2–3 days to reach Madrigal, and the post office is closed during weekends. Therefore, if you send a letter two days before your child finishes camp, it is very likely that they will not receive it.
- Packages must be sent to the address indicated below, and it is essential that they be sent through a courier service to avoid logistical issues. Packages are not accepted at the P.O. Box. Additionally, packages sent from abroad will only be collected if shipped via courier, and all customs fees must be paid by the sender.
- For letters only: Gaia Camp, apartado postal 73. 10480 Madrigal de la Vera, Cáceres
- For packages only: Gaia Camp, Finca las Islas de Abajo. Ctra. Oropesa - Madrigal de la Vera km. 4, desvío Garganta de Alardos. (10480) Madrigal de la Vera, Cáceres, España
Schedule and Dates for the Summer Camp
SUMMER CAMP 2025 DATES
ARRIVAL DAY AND SCHEDULE
- 1st Fortnight: from June 22 to July 6
- 2nd Fortnight: from July 9 to July 23
On the first day, as you know, you must bring your children to the camp.
Arrival time is between 16:30 and 18:30 h.
DEPARTURE SCHEDULE AND LOCATION
Campers return by bus, and arrival takes place at the parking area of Universidad Europea de Madrid — Alcobendas Campus (Avda. Fernando Alonso 5) at 13:00 h.
- 1st Fortnight: Arrival in Madrid on Saturday, July 6 at 13:00 h
- 2nd Fortnight: Arrival in Madrid on Wednesday, July 23 at 13:00 h
Clothing and required gear for Gaia Campers
What Do We Need at Gaia Camp?
All of this information is extremely important for the proper functioning of Gaia Camp. Please read it carefully. I would be grateful if you could pack your children’s suitcases together with them, to ensure they bring everything listed below.
Mandatory full uniform (four T-shirts, two pairs of shorts, sweatshirt, cap, and long tracksuit trousers).
Pool towel
Bathrobe or shower towel
Shower sandals (flip-flops or toe sandals). These are used for the pool, for showering, and as night footwear (please do not pack slippers).
Complete toiletry bag. Include sunscreen, shower gel, shampoo, hairbrush, toothpaste and toothbrush, and mosquito repellent roll-on or mosquito-repellent bracelet (available at pharmacies and very effective).
Water shoes (escarpines). This is specific footwear for walking in the river and must have a rubber sole. They are not jelly sandals nor rubber socks. A sample will be available at the office. They can be purchased at Decathlon or El Corte Inglés. Water shoes are used for river outings and on the gymkhana day.
Flashlight. Needed for the tipis night.
Two swimsuits and a pair of swimming goggles (labelled with a permanent marker).
Nine sets of underwear. If your child requires more for any reason, please include them.
Nine pairs of white sports socks. To prevent labels from detaching, it is best to place them on the sole rather than the elastic. Please ensure they are sports socks — not “invisible” or ankle socks.
Two pairs of pajamas. For girls, pajama set or nightgown; for boys, long or short pajama set. In all cases: cotton, as camp takes place in July.
Sports shoes (only one pair). The best option is Velcro sports shoes from Decathlon, clearly labelled on the side. This is their primary footwear for the entire camp, so please do not bring old or worn-out shoes. They should bring new or well-fitting shoes that properly support the foot.
Head Lice. Please take special care regarding lice before your child arrives at camp. There are many effective products available, but it helps us greatly if you use one that can be applied on dry hair, as it saves time and prevents complications during shower time.
As a preventive measure, we kindly ask that you add 15 drops of tea tree oil (available in herbal shops) to the shampoo your child brings. It is completely harmless and highly preventive. Pharmacies also sell shampoos already prepared with this ingredient. We would appreciate if campers bring this for daily hygiene.Lice comb (mandatory). A high-quality lice comb labelled with your child’s name. Please avoid short-plastic OTC combs; they are not effective.
Medical Information. If your child requires any special medication, you must bring the medicines and the corresponding dosages to the camp, placed in a separate bag (not inside the toiletry bag). These medications will be handed over on arrival day to the monitors at a designated table.
The bag must be clearly labelled with your child’s name.
Uniform Gaia Camp
Mandatory Full Uniform
The full uniform is mandatory in order to participate in the camp. The price of the complete uniform is €135, although individual items can also be purchased if you already own part of it.
- White short-sleeved T-shirts: 5 units (unit price €10)
- Grey long-sleeved T-shirt: 1 unit (unit price €15)
- Navy blue shorts: 2 units (unit price €15)
- Navy blue long trousers: 1 unit (unit price €15)
- Navy blue cap: 1 unit (unit price €15)
- Cloth bag: 1 unit (unit price €10)
Your children must arrive at Gaia wearing the uniform. It is essential that the uniform is complete and clearly labelled. Please pay close attention to the instructions and deadlines that will be provided regarding this matter.
How to Label Clothing
It is very important that you label your children’s clothing properly. The best option is to use school labels and sew them onto the garments, as marker ink and adhesive labels tend to fade and cause organizational issues at camp.
Please ensure that all clothing is labelled — not only the uniform, but also socks, underwear, swimsuits, and towels.
It is also important to label all toiletry items (using a permanent marker to write your child’s name on the shampoo bottle, shower gel, swimming goggles, flashlight, lice comb, etc.).
Additionally, please label your child’s suitcase with their name in a clearly visible place.
For more information about uniforms, please contact marga@gaicamp.com
Information for foreign students
- For students traveling from abroad, it is mandatory to bring to the camp a photocopy of their passport and a photocopy of their medical insurance from their country of origin, clearly indicating the international coverage.
- If parents are unable to bring their children to the camp or pick them up on the return day, an additional accompaniment and transport service will be required.Gaia Camp does not manage this type of transport, and we will need detailed information regarding the service arranged.
- For the proper organization of your children’s stay at the camp, it is very important to consider the following:
- Flight schedules:Both arrival and departure times should be adjusted as closely as possible to the camp schedule. The arrival in Madrid on the last day is at 13:00 pm.
- It is mandatory to send a photocopy of your children’s flight tickets well in advance.
- Only for students traveling from abroad, campers are allowed to bring a mobile phone to the camp. Once they arrive at Gaia Camp, I will personally keep all documentation and mobile phones, and they will be returned on the last day.
How to get here
Gaia Camp, Finca las Islas de Abajo.
Ctra. Oropesa – Madrigal de la Vera km. 4, desvío Garganta de Alardos. (10480) Madrigal de la Vera, Cáceres, España